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School & Group Educational Program Field Trip Reservation Software

Versai’s School Group Reservations software is unmatched in the industry. If it is important for you to be able to quickly and efficiently manage your groups, take reservations, send out confirmation letters, invoice, then admit quickly when the group arrives, then Versai is the system for you.

Versai’s School Sales not only allows school groups to schedule into the classes your facility offers, but we take school group reservations one step further by also tracking detailed attendance by school, district, county, town, grade, and year demographics. This information is invaluable when it comes to sending out the next year’s school catalog or applying for grants.

We wanted a system that not only worked, but was affordable too. –Dorrie Hipschman, Executive Director, The Cade Museum

The most comprehensive school group package in the industry.


Flexible Scheduling Rules

Book any available space with complete flexibility for time, space, instructor, or grade level.


Email Confirmation Letters

Customizable confirmation letters may be sent instantly vie email or printed and mailed.


Deposits and Multiple Payments

Take a deposit over the phone or by mail. Calculate and enter the final payment upon check in.


Detailed Invoicing

Automated invoices may be sent via hard copy or email. Aging reports monitor outstanding balances.

More Info…

From start to finish, the Versai school registration process makes the job of staff easier.  When a school calls to schedule you will be able to easily determine if the requested date and time is available, and schedule the program on the spot.  You may assign instructors at that time or later when the instructor schedule is available.  You will be able to produce instructor schedules and schedules for staff for all groups visiting on any given date and time. Once the school season is complete, Versai will help you analyze which classes were profitable, which teachers responded to mailings, and which demographic areas could possibly use more marketing.  Versai will provide the detailed analysis you need to be successful and profitable.