Versai’s School Group Reservations software is unmatched in the industry. If it is important for you to be able to quickly and efficiently manage your groups, take reservations, send out confirmation letters, invoice, then admit quickly when the group arrives, then Versai is the system for you. Versai’s School Sales not only allows school groups to schedule into the classes your facility offers, but we take school group reservations one step further by also tracking detailed attendance by school, district, county, town, grade, and year demographics. This information is invaluable when it comes to sending out the next year’s school catalog or applying for grants.
THE MOST COMPREHENSIVE
GROUP PACKAGE IN THE INDUSTRY
FLEXIBLE SCHEDULING RULES
Book any available space with complete flexibility
for time, space, instructor, or grade level. Schedule groups for visits and programs such as tours, classes, and lunch breaks in one transaction.
EMAIL CONFIRMATION LETTERS
You can create confirmation letters for every field trip option. Then, mail or email them, or patrons can download as part of an online reservation. You have complete control over the letter, design, and delivery.
TAKE DEPOSITS & MULTIPLE PAYMENTS
Take a deposit online, over the phone, or by mail. Calculate and enter the final payment upon check in using any payment method, or send automated invoices via hard copy or email with a link for guests to pay their balance online.
DETAILED INVOICING
Automated invoices may be sent via hard copy or email. Aging reports monitor outstanding balances.
We wanted a system that not only worked, but was affordable too.
Dorrie Hipschman, Executive Director (Now Retired)
From start to finish, the Versai school registration process makes the job of staff easier. When a school calls to schedule you will be able to easily determine if the requested date and time is available, and schedule the program on the spot. You may assign instructors at that time or later when the instructor schedule is available. You will be able to produce instructor schedules and schedules for staff for all groups visiting on any given date and time. Once the school season is complete, Versai will help you analyze which classes were profitable, which teachers responded to mailings, and which demographic areas could possibly use more marketing. Versai will provide the detailed analysis you need to be successful and profitable.
